Capital Projects and Facilities Manager - Amara

Capital Projects and Facilities Manager

Amara is committed to positive long-term outcomes for children and families. We drive systemic change, promote healing, and advance racial and LGBTQ+ equity by offering programs and services to families engaged with foster care and to adoptees and families, post-adoption.

At Amara, we believe that a supportive, equitable and inclusive workplace, where everyone feels valued, trusted and nurtured, is key to shaping organizational culture and investing in underrepresented communities. Amara believes that a diverse workforce and inclusive workplace culture enhances our ability to fulfill our mission. We strongly invite candidates from diverse backgrounds, including communities of color, the LGBTQ+ community, veterans, and people with disabilities to apply.

Amara has an opportunity for a Capital Projects and Facilities Manager who is committed to providing leadership in successful planning, implementation, monitoring, and control of major capital projects that span months to several years, with budgets ranging from less than $1 million to over $15 million. Amara seeks a person who is a people manager used to leading those responsible for capital facility development duties including master space planning and major tenant improvement capital projects. In addition to the responsibilities associated with capital projects, the Capital Projects and Facilities Manager will oversee Amara facilities, including all responsibilities related to tenancy in those facilities; this may include overseeing delivery of major projects by a private developer through a ground lease of Amara-owned property for occupancy by Amara and/or third parties. In this recruitment, Amara will place a strong emphasis on skilled and versatile project managers that are able to lead projects through their full lifecycle from planning to post-occupancy.

The Capital Projects and Facilities Manager will collaborate with staff and leadership to ensure that capital and facilities projects center equity, are responsive to community-led and community-informed scoping and visioning processes, and align to support Amara’s vision to transform child welfare, bringing about systemic change that centers child and family well-being, promotes healing and advances racial and LGBTQ+ equity with the goal of preventing child removal into foster care.

Position Summary

Under the general supervision of the CEO, the duties of the Capital Projects and Facilities Manager will include but not be limited to:

  • Direct professional project managers in the delivery of capital master space planning, preliminary engineering studies, programming, space planning, tenant improvement design and construction in Amara-owned facilities.
  • Manage capital facilities projects on time, within budget, and in compliance with the governing laws and statutes.
  • Supervise project management staff or consultants in the execution of space planning, preliminary design studies and tenant improvement projects.
  • Plan and manage all phases of capital facility projects, including schedules, consultant selection, design, permitting, construction, closeout, and warranty.
  • Perform space planning and capital planning studies to assess viability and funding considerations for strategic capital programs and development projects.
  • Conduct preliminary design reviews to establish scope, schedule, and budget for future projects.
  • Negotiate and administer vendor and consultant contracts, contractors, and consultants.
  • Working in partnership with the CEO, CFO, lead program staff and advisory groups; review project during construction; review changes to ensure programmatic, budgetary and schedule conformance; recommend final project acceptance; and participate in resolution of contract disputes.
  • Manage project budgets; review and authorize payments to vendors, consultants and contractors.
  • Administer construction, including change orders, field directives, and contingency management.
  • Establish, monitor, and report on project budgets and schedules to Amara leadership, including its Board of Directors, any advisory committees or boards, and any relevant sub-committees at the direction of the CEO.
  • Coordinate the efforts of multi-disciplinary, multi-agency project teams.
  • Coordinate design reviews at appropriate project milestones with various stakeholders.
  • With support from Amara leadership, represent Amara to federal, state and local funding, planning and regulatory agencies. Keep appropriate governmental and interest groups fully informed; organize and participate in presentations to institutional governing boards and committees.
  • Work closely with program staff and/or tenants to ensure that projects will meet their needs and successfully transition/deliver facilities post-project completion to relevant staff and/or tenants.
  • Manage landlord responsibilities for tenants leasing Amara-owned facilities.

Qualifications

The ideal candidate for this position will have:

  • Bachelor of science degree in project management, architecture, interior design, business, civil engineering or a closely related field, and five years of experience in project management and/or engineering team management.
    • Candidates with any combination of education and experience that clearly demonstrates the ability and skill to perform the duties of the position will be given full consideration.
  • Four (4) years’ experience managing design and/or construction of multi-discipline building projects including tenant improvements, renovations, and space planning, including at least one single project totaling over $5 million.
  • Two (2) years of experience as a team lead or supervisor, or management experience (or a combination of education and experience, which provides an equivalent background required to perform the work).
  • Experience in managing technical team members for project delivery, including experience with design review.
  • Demonstrated knowledge and experience in project management techniques.
  • Skill in Microsoft Suite.
  • Demonstrated experience in building and leading multidisciplinary project teams and the ability to work effectively with diverse stakeholders, technical professionals, and administrative staff.
  • Excellent oral and written communication skills; ability to effectively present proposals, progress reports, and recommendations to work teams, management, and external groups in verbal and in written forms.
  • Ability to effectively manage and make recommendations regarding complex project budgets, scopes, schedules, staff workloads, training, evaluation, and mentoring.
  • Demonstrated experience and skill in problem-solving and conflict resolution.
  • Experience demonstrating the ability to work on multiple complex projects simultaneously under tight deadlines and producing high-quality deliverables in a timely manner.

Salary and Benefits

This is a full time, 40 hour per week position with a starting salary of $65,000 – 75,000 annually, DOE. Generous personal leave and benefits package, including paid time off, paid sabbatical, health, vision and dental insurance, 401k with a company match, life and disability insurance.

Criminal Background Check

Because this position has access to confidential client, employee, or financial information OR direct interaction with children, any final candidate hired into this position must successfully pass a criminal background check performed by the State of Washington. Any job offer is contingent on successfully passing this background check. A list of disqualifying convictions for this position is available here.

To Apply

To express your interest in this position, please submit your resume and a one-page cover letter indicating why this position is the right opportunity for you in Smart Recruiters. Resumes submitted without a cover letter will not be considered.

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